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CSFEP12 (b)

2. Were the preparations for the exchange time-consuming for your group?

Is exchange time-consuming
If yes, which activities in-particular made it time-consuming?
3. In addition to the evaluation activities, what have you organized/what activities have you carried out after the exchange to prolong the experience, and to share it with your community (for example, continued communication with twin group, presentation to the school, or the local media, etc.)?
4. What feedback did you receive from the participants about their experience in the family setting, while in their host community?
5. Describe the educative content/value of this exchange (in relations to the CSFEP’s objectives, and the discovery of Canadian National landmarks/attractions; and exploration of any of our many cultural events, celebrations, and commemorations
https://www.canada.ca/en/services/culture/events-celebrations-commemorations/major-events-celebrations.html

CSFEP 13 - FINANCIAL REPORT

PROPOSED BUDGET

Aside from transportation costs covered by the Government of Canada through Canada Sports Friendship Exchange Programs (CSFEP), please indicate your main sources of revenue and the costs associated with hosting activities.

REVENUE Description

Revenue Total
$
0.00

EXPENSES Description

Expenses Total
$
0.00

CSFEP 3 - Statement of Group Organizer

Group Name
Group Organizer
Parental Consent

All parents have been informed of their responsibilities and have agreed to their child’s participation in the exchange program. I have obtained and will retain on file with the CSFEP the necessary documents for the exchange, namely – the duly signed Participant application form (CSFEP 6); Medical form (CSFEP 7), as well as the Parental consent forms, and liability waivers (CSFEP 8) for all participants.
Participants

All participants have agreed to observe the code of conduct that we have established and understand the consequences of non-compliance.
Host Family Screening

All participants understand that they are involved in a reciprocal home-stay exchange. Host families have participated in the host screening procedures established locally for this program and have agreed to host the exchange participant with whom they have been twinned. Insurance requirements, liability issues and emergency procedures have been discussed.
a) At least two Family-Reference checks must be completed for each family wishing to host. A police check or a criminal and sex offender background check could also be done, to your own discretion. If you decide on a police check, kindly inform the CSFEP.
Agreement

I accept the role and the responsibilities of group organizer with regard to this program which I planned and organized following the policies and procedures of School or Association and according to the guidelines for Canada Sports Friendship Exchange Program and Youth Exchanges Canada Sports and Group Program.
Confirmation
Organizer’s Name
Date
Signature of Group Organizer
Clear

CSFEP 10 - EXCHANGE PREPARATION

1: Please describe in detail what pre-exchange activities is taking place or has taken place in order to prepare for the exchange? Which of these activities are the participants currently involved in or have already been involved in. e.g.: was any research done on your community or your host community; what fundraising activities are the participants doing, etc.?

2: What communication has taken place/is taking place between participants of both groups?  Which means of communication are participants using (i.e.: letters, telephone, e-mails, video, conferences, etc.)?

3: Before the exchange, how are you promoting Exchanges Canada, CSFEP and your exchanges in your local media? Please send us newspaper clippings, photos, or CD's etc., to add to your files. All these will be submitted to the Government.

CSFEP 11 - OBJECTIVES FOR CSFEP EXCHANGES

  • Objective 1)              To help young Canadians learn more about Canada.
  • Objective 2)              To help young Canadians connect to one another and form lasting friendships.
  • Objective 3)              To help young Canadians appreciate the diversity and shared aspects of the Canadian experience.

Please provide your detailed hosting plan of activities and indicate which activities you are

planning that would fulfil CSFEP’s 3 objectives.

Sample Itinerary below (This is just an example – feel free to use your preferred format)

Day 1:           

  • Visiting team departs for host region (bus, train, or plane)
  • Visiting team arrives - host team provides welcome lunch or dinner
  • Visiting team is billeted as per CSFEP matching criteria
  • Visiting players leave with host to the host’s home

(Depending on arrival time, other activities may be planned)

Day 2:           

  • Visiting players attend host school with host (flexible). 
  • Visiting players and host team visit the host area and historical sites in afternoon. (Flexible) 
  • Visiting players return to host homes for supper (flexible) 
  • Visiting players and host team play friendly game & exchange gifts related to the area of the province they are from if possible.

Day 3:            Visiting team participates in a cultural event or attends a friendly game.

Day 4:            Visiting team and host team visit other historical sites, geographical landmarks or museums of the host area.  (Example: Calgary host - visit to Banff National Park, Quebec, or Ontario host, visit Canada’s Parliament, Sugar Cabin, etc.)

Day 5:            Visit to Major Corporation in host area - meet President or CEO of company, have lunch at company cafeteria. After lunch, the visiting and host teams will attend a drug and alcohol prevention seminar conducted by a member of the RCMP Drug Awareness Program.

Day 6:            The visiting and host teams visit a pro or junior practice in visiting area, meet players, take pictures, collect autographs, etc., and then play friendly game in p.m.  Return to billet’s home for supper.

Day 7:            The visiting and host teams attend a farewell breakfast.  The visiting   team then leaves to go to the airport, to the train station or the bus departs for home.  Depending on departure time, other activities will be planned.

Upload Confirmed Detailed Host Itinerary *
Maximum file size: 32 MB

CSFEP 12 (A)

POST- EXCHANGE ACTIVITY REPORT

  1. Was there any participant who initially opted out of the exchange, or could not really afford to host or be a part of this exchange [either because they come from low-income families, or due to some physical, mental, or emotional (Anxiety) challenge/disability?
If yes, please specify how many in total
Reasons

Ultimately, were you able to help / encourage them to participate in any aspect of the actual exchange?

How was it dealt with?

a) Please indicate (based on the categories below) how many eventually participated:

Youths with disability? *
If Yes, please specify how many in total: *
Youth from rural or isolated areas?
If Yes, please specify how many in total:
Member of a Racialized Group or Visible minority youth? *
If Yes, please specify how many in total: *
Youth from low-income households?
If Yes, please specify how many in total:
Indigenous youth?
If Yes, please specify how many in total:

* A person with a physical, mental, intellectual, cognitive, sensory, learning or communication impairment, or a functional limitation, whether apparent or not, and permanent, temporary or episodic in nature, that hinders their full and equal participation in society when they face a barrier.                                                                                                                   

** A group of people categorized according to ethnic or racial characteristics and subjected to discrimination on that basis. The terms ""racialized group"" and ""racialized minority"" are often used as synonyms of ""members of visible minorities"" in the meaning of the Employment Equity Act. However, the concept of ""racialized group"" encompasses more than what is defined in the Act.

b) What were the challenges/obstacles encountered during the exchange? And how were you able to address/overcome them in order to optimize results?
c) What kind of additional help could you, as the organizer, use (e.g., tools, other type of support) to achieve maximum youth participation in the next exchange?